The assistant- Agenda!

In recent days, I attended a few committee meeting, and I noticed the most important skill but not many people take it seriously is the skill to create "meeting Agenda". 

To be able to run a successful and efficient meeting, the most important factor is to be "Organise". The use of agenda for each meeting is to list the items in order that will be discuss in the meeting. However, they are many layout for agenda in different meeting, what I suggest is to make it as simple as possible so it's easily understand. 

Therefore I took the opportunity to be an agenda creator and responsible to create agenda for every meeting. The basic content for agenda included the "Time of the meeting", "Where to be hold", "Duration of the meeting" and of course the most important item to put is the "Name of the company". 

Furthermore, it then comes down to the specific section - each individual items that will be discuss for the meeting and of course, each meeting will have different item to discuss; therefore it's important for the agenda creator to keep up to date with the meeting and what need to be discuss. 

There are a few items that have to be included for every meeting in the agenda I create, such as the "Apology of Absence", "Review of previous minutes" and "Any of Business"for other to bring up their idea on thing that they wish to discuss. 

The agenda must be send to every participant 10 days before the actual meeting, so that participant can arrange their schedule to be available for the meeting. Agenda can be use in many areas, it doesn't need to be business meeting, it can be a society meeting or sport club meeting. 

Click here for the website I think is worth of reading in creating an efficient agenda. 

I will give an example of the importance of the agenda for the meeting. Since the first meeting I had with the community, we always have the meeting agenda and were all created by me, and every discussion in meeting were all went through the list of order in the agenda, I believe if we don't have the agenda for every meeting we might miss out items that need to be discuss and causes further problem, such as delay of work. 

I suggest if there's any opportunity to be an agenda creator, go for the position and take it. It simply not the hardest job in the business community or programme, but it's one of the most important job for the community and it only take about 10 or 15 minutes to complete the agenda. 

Due to the fact that I have developed the skill in creating the agenda, I then add another skill that show the knowledge I have about conference or community meeting. 

Billy, Later.